Beginning January 1, 2021 - ALL Articles of Organization (LLC, LLP, INC, NonProfit INC, Amendments, etc.) MUST be sent directly to the Alabama Secretary of State. Please contact the Alabama Secretary of State to obtain specific instructions.Once you have received the stamped copy from the Alabama Secretary of State, it can be recorded with the county. Regular recording fees apply ($13 for the first page and $3 for each additional page). Recording with the county is NOT required.
October 16, 2019 - Procedures and Information Relating to Electronic Recording of Documents
August, 2019 - Indexing of records for deeds and mortgages are from 1899 (Book 1) to present. These documents can be viewed and printed from our website.
August 24, 2017 - Online Business Filings Now Available in Alabama - Alabama Secretary of State John H. Merrill is excited to announce a new online filing tool for businesses to submit filing documentation online to the Secretary of State's Office and the County Probate Judge's Office . . . read more...
May 18, 2017 - Alabama Legislature passed a local act for Baldwin County. Act No. 2017-326 increased the data processing fee from $1.00 to $5.00. Every document filed after June 9, 2017 will cost an additional $4.00.
The duties of the Recording Division, as set forth by state statutes (laws), include the recording, indexing and preserving of permanent public documents, primarily real estate records. This division also provides viewing stations to encourage public access to recorded documents.
Our web site features a searchable grantee/grantor and reception number lookup application. We are offering our data via computer access in order to live up to our commitment to provide the finest service possible to the public.
You may order a copy of a recorded document with a written request and appropriate fees through the mail or you may come into our office. In either case you will need the recording information (reception number or book and page) and recording date to expedite the order.